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This blog is for you…
If you've just wrapped up an interview and are thinking:
🙁Will I get a response?
🙁When will I get a response?
🙁What if they don't reply to me?
🙁How do I get their attention now?
🙁What if they've already moved on to another candidate?
I know that the waiting game is nerve-wracking.
You replay every answer in your head, wondering if you said the right things. You refresh your inbox a hundred times a day, hoping for that one email.
With every passing hour, the silence feels louder.
I know you want to follow up but don't want to come off as too pushy, but the fear of being forgotten eats away at you.
Here's the thing :
Follow ups ACTUALLY work.
But not every follow up email gets a response.
That's why I've put together this guide to help you nail the perfect follow up email:
🤖What to say in a follow up email after interview
🤖When to send a follow up email after interview(+15 follow up templates)
🤖How many follow up emails should you send
🤖3 Common mistakes to avoid while writing a follow up email
By the end of this blog, you'll know exactly how to craft follow up emails that get recruiters to respond.
Let's start.
What to Say in a Follow-Up Email After Interview
I will share 15 follow up email templates, but first, lets understand what makes a follow up email get a reply.
[1] Start by thanking the interviewer for their time.
[2] Remind them of something specific from your conversation. This makes your email feel more personal and helps them remember you.
[3] Express your continued interest in the role. Let them know you're still excited about the opportunity.
[4] Close with a gentle prompt. Something like, "I'm looking forward to hearing from you" or "Please let me know if there's any additional information you need from my side."
No need to overthink it.
Just keep it genuine and confident.
When to Send a Follow Up Email After Interview
Timing is everything.
It can make or break your career.
Here are the sweet spots:
1️⃣ 24-48 Hours
The perfect window to send your first follow up email. This shows you're genuinely interested without being too pushy. Keep it simple. Thank them for their time and quickly express your enthusiasm.
2️⃣ 7 Days
If you haven't heard back, it's time for a gentle nudge. Mention your interest again and politely ask if there's any update on the hiring process.
3️⃣ 14 Days
If no response the one final follow up won't hurt. This email can be more upfront, asking if they've made a decision while showing you're still keen on the role.
If they haven't responded by now, it's best to move on.
My team has created templates for each time period. Get them here:
5 Templates For The Email You Need To Send Within 24-48 Hours In A Follow Up Email After Interview
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Template #5
5 Templates For The Email You Need To Send Within 7 Days In A Follow Up Email After Interview
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Template #5
5 Templates For The Email You Need To Send Within 14 Days In A Follow Up Email After Interview
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Template #2
Template #3
Template #4
Template #5
How Many Follow Up Emails Should You Send?
Some "gurus" recommend sending a ton of follow up emails like anywhere from 24 hours to a month later, sometimes suggesting 6-7 emails in total.
If you are doing this, then I want you to ask yourself, "What's the difference between you and a spammer in their inbox?"
Here's what I think works better:
Stick to a maximum of 3 emails:
- Send your first follow up within 24-48 hours after the interview.
- If you don't hear back, wait about a week (7 days) before sending a second follow up.
- Still nothing? One final attempt after two weeks (14 days) from the interview.
After that third email, if you're still getting radio silence... It's probably you are making a mistake while writing the follow up email.
But here’s the thing, following up manually is boring.
You've got to track:
- Who you've emailed,
- Who needs a nudge,
- Who still hasn't replied.
And if life gets busy, that perfect opportunity could slip right through your fingers.
So, we suggest using SalesRobot.
With SalesRobot, you can automate follow-ups without lifting a finger. Just set your campaign once, and it will handle the rest — no spreadsheets, no stress.
Plus, thanks to the Message Score feature, you'll know exactly which messages are more likely to get a response.
Want to give SalesRobot a try? Take a free trial today and see how it works!
3 Common Mistakes to Avoid While Writing A Follow Up Email
If you are getting a radio silence, you are making a mistake.
Here are 3 common mistakes to avoid:
1. Sending Follow Up Email Too Soon
Patience is key.
Sending follow ups too soon can make you seem desperate.
Give it at least 24-48 hours before hitting send.
Example: Sending a follow up email the same day as your interview, that's a little too eager.
2. Writing a Follow Up Email Without Personalization
A generic follow up is as good as no follow up.
Mention something specific from your interview to stand out.
Example: Instead of saying, "I'm following up on my application," try "I really enjoyed our conversation about [specific topic]."
Connect with the other person.
3. Making Typos In The Follow Up Email
Typos scream carelessness.
Proofread your email at least twice before sending. Attention to detail matters.
Example: Writing "Thank you for you're time" instead of "Thank you for your time" can cost you big.
Fix these mistakes, and your follow ups will instantly have a better chance of getting a response.
Conclusion
And that's a wrap up!
Let's quickly recap what we covered in this blog.
We talked about what to say in a follow up email after interview.
- Keep it personal, show genuine interest, and add that specific detail from your conversation to stand out.
Then we discussed when to send a follow up email after interview(+ 15 templates)
- The sweet spot for timing is: first email within 24-48 hours, second email after 7 days, and a final one after 14 days if needed.
We also covered how many follow up emails you should send (don't be a spammer!)
- Stick to a maximum of 3 emails.
- Remember, there's a fine line between being persistent and being annoying. Once you cross that third email with no response, it's probably time to focus your energy elsewhere.
Finally, we highlighted those 3 common mistakes to avoid.
- Sending follow ups too soon, writing generic messages without personalization, and making careless typos that can cost you big.
The post-interview waiting game is tough, but with these templates, you're now equipped to navigate it like a pro.
And don’t forget to use SalesRobot.
Best of luck out there!
Sometimes, between a mediocre job and dream job is just one well crafted follow up email.
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