We tried top 3 Reply.io alternatives: Here's what we've found

Hi there, sales fanatic!

I get that you’re busy with trying to close deals and chasing prospects to take meetings with you. And you need a sales automation platform that’s an ideal partner for you.

Reply.io is a leading sales automation tool but a lot of users have said that it can be very expensive and can be buggy at times.

That's why I decided to try out some of the top Reply.io alternatives. I tested out Salesrobot (which is my baby of course), Apollo.io, and Saleshandy, and I was impressed with all of them. They all have excellent sales automation capabilities (across both cold email and LinkedIn) and are very user-friendly.

In this blog post, I will share my findings with you. I'll tell you about the pros and cons of each Reply.io alternative, and I'll help you decide which one is the best fit for you.

Here's what you'll get in this blog post:

• A clear understanding of why Reply.io may not be the ideal tool for cold outreach for you
• An idea about its pricing
• An overview of the pros and cons of Reply.io, SalesHandy, Apollo.io, and Salesrobot
• My recommendation for the best Reply.io alternative

So if you're looking for a better way to do cold outreach, keep reading.

If you’re in a hurry, here we have exclusively curated a comparison table of the Reply.io alternatives.

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What is Reply.io and what does it do? 

Reply.io is a sales engagement tool that can help you automate the process of reaching out to potential customers via multiple channels. It allows you to automate your cold outreach - via emails, outreach, calling, and manual tasks (like leaving a voicemail)

What are the benefits of using Reply.io?

• Reply.io can be a good tool if you're looking to diversify your lead generation efforts. Its multichannel outreach feature can open opportunities to target your prospects on various channels like Email, SMS, WhatsApp, and LinkedIn. 

• Using their Chrome extension, you can scrape contacts directly from LinkedIn. It even includes Dialer and cloud calling functionality but you can’t expect much from that. 

• Also, its AI-powered features. The AI helps you write email sequences so that you have a higher chance of getting a response from potential customers. 

• The integration with various CRMs helps with contact management. But, we discovered that sometimes the extension does not work and produces emails that bounce.

The table below is an overview of the advantages and disadvantages of Reply.io for a quick look. 

Reply.io is a very good tool, but it does fall short in some key areas. Let’s explore those below.

Why do you need to look for Reply.io alternatives?

There are many features that Reply.io has as a sales tool to automate multichannel outreach  and find emails on LinkedIn. 

But, we have noticed that it's missing out on some critical features that sales teams need for effective lead generation. That’s why we tested some of the best reply.io alternatives you should look for. 

But let's first understand where Reply.io is failing. Here are some reasons why you should look for Reply.io alternatives: 

Limited LinkedIn integration: 

• The LinkedIn integration is buggy and got this user’s LinkedIn account blocked. 

‍Inefficient email warmup: 

• Users dislike the inconvenience of not having email warmup functionality within the Reply.io platform. 
• They instead need to use external tools like MailToaster for the same purpose.

The Chrome extension glitches:

Users have said that the Chrome extension has been slow and unreliable and that it has sometimes failed to find email addresses.

• The UI is not intuitive: Users have said that the UI is not easy to use and that it can be challenging to work with their rude customer service staff.

The complexity of simple actions: 

• Performing basic tasks in Reply.io often involves following too many steps, making it cumbersome and negatively impacting user experience. 
• The terminology and rules of Reply can take some getting used to. It can be confusing for new users, and it can be easy to make mistakes.

The support is not always helpful: 

• Some users have said that they have had problems getting help from Reply's support team and that the team has not been responsive to their requests.

• The pricing is high: Some users have said that the pricing for Reply is too high, especially for small businesses.

Now that we've explored some of the limitations of Reply.io and why it may not tick all the boxes for everyone. I know you're waiting for the Reply.io alternatives.

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How much does Reply.io cost ?

Reply.io currently offers two pricing plans for its users:

1. Business
2. Agencies

Let's discuss the various Business plans and whether they're worth it.

Free Plan:

The "Free" plan gives you a sneak peek into Reply.io with a B2B data package. However, you only get 200 data credits per month, which can be quite limiting. 

The features included are decent, with an AI sequence generator, basic data filters, data bulk reveal up to 25 prospects which may not be sufficient for your business needs.

Starter Plan:

If you're a solo operator, the "Starter" plan offers lightweight email automation at $59 per month per user. With 5,000 data credits, it's better than the free plan, but still not ideal for growing businesses. 

The features include email open, click and reply tracking, advanced data filters and bulk reveal, basic reports, and Pipedrive and Hubspot integrations. 

However, for a more comprehensive outreach strategy, you might find it lacking.

Professional Plan:

For $99 per month per user, the "Professional" plan provides multi-channel engagement capabilities. With 2 mailboxes and 1,000 data credits, it's an improvement over the Starter plan. 

The features encompass Email, Professional network, calls advanced reports, Salesforce integration among others, meeting scheduler, triggers, and more. 

While it offers more tools, consider it only if it's necessary for your specific marketing goals.

Ultimate Plan:

For $139 a month billed annually Reply.io offers an "Ultimate" plan. This plan provides you with 15 mailboxes, 30,000 data search credits, 1000 AI credits, and more.

In terms of features, people who opt for this plan get dedicated CSM, priority support, and high-volume API, among others.

However, for smaller businesses, this plan may be excessive and costly.

With Reply.io, users can test out the complete range of features through a 14-day trial without any risk before committing to a paid subscription

2. TThe Custom Agency plan starts at $166 per month

It includes Unlimited sequences, email warm-up in Mailtoaster.ai  multichannel sequences, personalized emails, sequences and responses, native, No-code, and API integrations, B2B Contact Data which allows you to access potential B2B contacts, and more. 

Top 3 pros and cons of Reply.io pricing plans: What do users think about its pricing?

Overall, Reply.io pricing is fair and offers a variety of plans to fit the needs of different businesses. However, the add-on plans can be expensive, and the pricing model for the add-on premium features can be confusing.

Here are top 3 pros and cons of Reply.io pricing:

Pros:

• The base plans are relatively affordable.
• There are a variety of add-on plans to choose from.
• The pricing is transparent and easy to understand.

Cons:

• The add-on plans can be expensive.
• The pricing model for the add-on premium features charges you per user, which can get expensive quickly.
• The pricing options can be a bit confusing.

Here are some additional thoughts on Reply.io pricing:

• I think the base pricing is great for small businesses. The features included in the Starter plan are all essential for email outreach, and the price is very reasonable.
• The add-on plans can be expensive, but they can also be very valuable. 
• The pricing model for the add-on premium features can be confusing. It's not clear how the pricing changes if you add more users.

Overall, I think Reply.io’s pricing is fair and offers a variety of plans to fit the needs of different businesses. However, the add-on plans can be expensive, and the pricing model for the add-on premium features can be confusing.

Now that the pricing is out of the way. Let's jump right into the next section to find out why we need Reply.io alternatives in the first place.

Top 3 Reply.io alternatives to consider!

Before we start, here are some of the factors to consider when choosing a Reply.io alternative:

• Pricing: How much are you willing to spend on a sales outreach platform?
• Features: What features are most important to you?
• Ease of use: How easy is the platform to use?
• Support: How good is the customer support?

Let’s quickly start this!

Reply.io alternative #1: Salesrobot if you are looking at LinkedIn seriously as a lead generation channel

Salesrobot is a sales engagement platform that allows you to send personalized cold outreach messages to your prospects over LinkedIn and Email. Unlike Reply.io, which has limited prospecting facilities on LinkedIn. 

Salesrobot's LinkedIn automation features allow you to send personalized messages, track replies, and manage your campaigns all from one place

3200+Many customers, including 

• Lead-generation Agencies, 
• Start-ups, 
• Sales and Marketing Heads
• Recruiting firms, and 
• SMBs 

They all appreciate the platform's advanced automation capabilities, which help them save time and generate more leads.

Salesrobot's success can be attributed to its innovative features and commitment to delivering outstanding customer results. 

For example, its smart inbox feature makes it easy to keep track of your interactions with prospects. 

In the following section, we'll discover why this top alternative to Reply.io is a standout choice.

How is Salesrobot a better alternative to Reply.io?

Advanced LinkedIn prospecting: 

• Salesrobot has advanced targeting techniques to identify and connect with relevant prospects on LinkedIn. 
• You can use LinkedIn search, groups, events, Sales Navigator, and more to generate quality leads for your Business. 
• You can send up to 200 messages and connection requests that bypass LinkedIn limits without banning your account. 

Create Smart-Campaigns: 

• Salesrobot allows you to build smart campaigns and use customizable ready-made templates. 
• With advanced sequential capabilities and multichannel (through email and LinkedIn) approach, you can create smart campaigns.

Better User-Experience:

Even Inexperienced LinkedIn automation users can use Salesrobot's easy-to-navigate and intuitive interface.

Hyper-personalizing messages:

It helps you interact with prospects in a warm, human-like way, Salesrobot (previously Sendzilla) proceeds beyond automation. 

‍Safety: 

• By imitating human behavior, producing impulsive activity, avoiding holidays and weekends, delaying actions, and sticking to LinkedIn restrictions, Salesrobot puts user security first. 
• To avoid triggering any red flags from the LinkedIn algorithm, you can schedule and gradually ramp up your activity using Salesrobot.

‍Best customer support:

Salesrobot offers outstanding customer support services to users 24/7. And they will respond to questions and resolve issues in minutes, even on weekends. 

And to play fair, we have also included some cons of Salesrobot. 

What are the cons of Salesrobot?

• Salesrobot offers both LinkedIn and email outreach channels. But it has comparatively limited Email outreach capabilities. 
• Salesrobot's GIF and image personalization might not be as advanced as other tools. However, it does offer an option for creating unique content through integration with Hyperise.

Now that we've explored the limitations of Salesrobot let's dive into the pricing details and see how it stacks up against the competition

How much does Salesrobot cost?

• Salesrobot has a straightforward pricing structure. 
• It even has a 14-day free trial which makes it easy to see if Salesrobot is the right tool for you.

Even with the Free Trial  you can:

• Import from CSV, Sales Nav Search, Normal Search, Groups, Post Comments, Hashtag Search, and Events. 
• You get Smart reply detection and auto pausing, which means the tool lets you take over the conversation as soon as a prospect replies to its messages.
• You can enjoy seamless integrations through Zapier to boost your productivity.
• Keep track of your actions, prospect insights, and locations in one place. 
• Send 800 requests, messages and InMails.
• Invite your whole team and manage access controls effortlessly. 
• Receive automated reports straight to any number of email addresses.
• Use a single Sales Nav account across multiple LinkedIn accounts. 
• You also get to wish your connections a happy birthday automatically.
• Run multiple campaigns at the same time.

Wondering what will happen when the free trial ends?

Well, you can keep enjoying all these benefits at just $99 per month but I’d suggest going for the annual payment option instead because that way you’d also get a solid 20% off. 

But all that payment can wait for now.

Why don’t you just take Salesrobot’s free test drive to see what it can do for your business. We don’t even ask for your credit card details or phone number.

Let’s head to see other Reply.io alternatives!

Reply.io Alternative #2: SalesHandy if you want to add unlimited email inboxes for a fixed cost

Saleshandy is a comprehensive sales engagement tool for cold email outreach and sales engagement. With Saleshandy, users can send personalized email campaigns using their Gmail or Microsoft Outlook accounts. 

The software helps users to track email metrics and utilize automated follow-ups to enhance engagement.

Why choose Saleshandy over Reply.io? The Pros.

Here are some pros of using  - Saleshandy over Reply.io

Easy-to-Use Interface and Automation: 

• Saleshandy's intuitive user interface and easy campaign setup make it a favorite among users. 
• The platform's automation features, such as follow-up sequences and A/B testing, simplify the outreach process.

LinkedIn Prospect Lookup: 

• The integration with LinkedIn and the ability to find leads directly through the platform is highly valued by users. 
• This feature allows users to expand their reach and find potential leads more efficiently.

Unlimited Email Sending and Accounts: 

• Users appreciate that Saleshandy offers unlimited email sending and account integration within a single pricing plan. 
• It allows users to scale their outreach efforts and maximize their email campaigns without worrying about additional charges.

Email Tracking and Analytics: 

• The platform's email tracking capabilities, including open and click-through rates are useful.

While Saleshandy has some excellent advantages over Reply.io, it's essential to consider both sides. Let's explore some aspects where Saleshandy might not be the perfect fit for your needs.

Things to think about before choosing Saleshandy: The Cons

The cons of Saleshandy are:

Limited Email Selection: 

• One of the significant drawbacks of Saleshandy is the inability to select different subject lines for additional leads in the same sequence. 
• This limitation hampers our ability to personalize and connect with potential clients effectively.

• No Outlook Mail Button: Another pain point is the lack of a direct button to send emails from Outlook. Having to go through additional steps is just not cool.

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• Slow progress in Integrations: People eagerly await more integrations as the platform evolves. Patience is running thin, Saleshandy. Time to catch up!
• Warmup Feature Needs Work: The warm up feature in Saleshandy still needs improvement. 

• Limited analytics section: Saleshandy's statistics section needs an upgrade. More detailed analytics would help us make data-driven decisions and optimize our strategies.
• No Master Inbox: The absence of a master inbox to manage all the replies from cold email campaigns is causing some headaches. Saleshandy, we need to stay organized!

Now we've explored the reasons to be cautious about choosing Saleshandy. Let's delve into another vital aspect: understanding the cost associated with their services.

How much does Saleshandy cost?

Saleshandy currently has 4 pricing plans under the Business category. And they are as follows:

Outreach Basic: This plan is for beginners starting cold email outreach with unlimited email accounts at $36/month.

• You get unlimited email warm-up, basic sender rotation, and a unified inbox.
• And connect with up to 2,000 prospects and send 6,000 monthly emails.
• You also get 1,100 email verification credits.
• But it has a limited prospect base.

Outreach Pro: This plan is priced at $99/month.

• You get all the features of Outreach Basic, plus unlimited team members and advanced sender rotation.
• And reach up to 30,000 prospects and send 100,000 monthly emails.
• You also get 4,000 email verification credits.

Outreach Scale: It is for businesses aiming to maximize their outreach efforts at a whopping $199/month.

• It includes all Outreach Pro features, and now you can connect with 60,000 prospects and send 200,000 monthly emails.
• You also receive 12,000 email verification credits.

Outreach Scale Plus: You get custom prospect limits for an exorbitant $299/month

• You get everything in Outreach Scale with a dedicated success manager.
• You also get 75 email accounts for warm-up, send 300,000 emails per month, and connect with 100,000 prospects. 

It offers a 7-day free trial for all the plans.

Here are some things to note about the pricing plans:

• The Sales Outreach Plus plan can be costly for high-volume outreach needs.
• Lack of specialized LinkedIn features compared to other platforms.
• There’s no priority support even when you pay $199 a month.

They have a new pricing category: B2B Lead Finder

Under this category if you pick Email + Phone Number there are 4 monthly plans available:

Lead Starter Plan for $79/month where you receive 1000 Lead Finder credits and get your leads’s email addresses and phone number.

Lead Pro Plan for $169/month where you receive 2,500 Lead Finder credits and get your leads’s email addresses and phone number.

Lead Scale Plan for $329/month where you receive 5,000 Lead Finder credits and get your leads’s email addresses and phone number.

Lead Scale Plus Plan for $599/month where you receive 10,000 Lead Finder credits and get your leads’s email addresses and phone number.

Another pricing category is for agencies, called Agency.

The pricing has 4 categories.If you pick the

1. Agency Starter Plan for $99/month you get to connect with 30,000 prospects, send them 90,000 emails a month, and get 20 email account warm ups among others.
2. Agency Pro Plan for $199/month you get to connect with 60,000 prospects, send them 200,000 emails a month, and get 50 email account warm ups among others.
3. Agency Scale Plan for $399/month you get to connect with 150,000 prospects, send them 450,000 emails a month, and get 100 email account warm ups among others. But with this plan you get to manage unlimited clients and add unlimited number of team members.
4. Agency Scale Plus for $899/month you get to connect with 300,000 prospects, send them 900,000 emails a month, and get 200 email account warm ups among others. This plan also lets you have unlimited clients and add unlimited team members along with providing a dedicated success manager and priority support.

Also, I have a detailed Saleshandy review for you right here, you can go through it before deciding.

Let’s head to the last one among the reply.io alternatives!

Reply.io Alternative #3: Apollo.io if you need a comprehensive B2B lead database along with a multichannel automation platform 

Apollo.io is a fully automated sales management platform incorporating leads and sales engagement database characteristics. It strives to assist you in handling campaigns and recognizing contacts.

Sales nerds! Here's the ultimate Apollo.io (@Apolloio) review you were waiting for

Apollo.io allows you to handle outbound sequences and comes with integrations with popular CRMs 

Now that we know what Apollo.io is, let's see why it's a better alternative to Reply.io for your sales engagement requirements.

Why choose Apollo.io over Reply.io? The pros

The pros of using Apollo.io over Reply.io are:

• Sequences and AI functionality: It reduces the workload of email copy creation and improves prospect engagement.

• Chrome extension for LinkedIn: You get a highly effective Chrome Extension that can help you find emails and phone numbers from LinkedIn. Reply has a similar Chrome Extension but its database is much smaller compared to Apollo.
•  Free email credits: Apollo.io offers generous free email credits, allowing users to explore the platform without limitations.
• Comprehensive database: Apollo.io offers a vast database of contacts and companies, making finding and targeting the right prospects easy.

Moving on to the tool’s cons in the next section. 

What users don’t like about Apollo.io: The cons

The cons of using Apollo.io are:

• The interface: The design is outdated, and the navigation can be confusing. It can make it difficult for some people to use the tool effectively.
• Data accuracy: Sometimes the contact information that is returned is outdated or incomplete. It can be frustrating for users trying to reach out to potential leads.

• The pricing: Apollo.io is not the market's most affordable sales automation tool. some text
  • While the pricing looks okay on the face of it, costs will quickly go up once you start using the tool.

• Customer support: Some users have reported that they have had difficulty getting help from Apollo.io's customer support team. The team is responsive, but they can be slow to resolve issues. 

• The integrations with other CRMs: Apollo.io does offer integrations with popular CRMs, such as Salesforce and HubSpot. However, the list of integrations is limited. It can make it difficult for users to connect Apollo.io with their existing tech stack.
  

• Restrictive Export Limit:

Next, let's delve into the pricing details of Apollo.io to understand how it aligns with your budget and business requirements.

How much does Apollo.io cost?

Apollo has 4 unique pricing plans

1. Free Plan

• Cost: $0
• Features:some text
  • Unlimited Email Credits (10,000/month per account)
  • 5 Mobile Credits / month
  • 10 Export Credits / month
  • Basic Sequence Automation (2 Sequence Limit)
  • Basic Filters
  • Buying Intent (3 Intent Topics Limit) & Intent Filters
  • AI-Assisted Email Writing (5k words monthly limit)
  • LinkedIn Extension
  • Send 250 Emails/day
  • Gmail Extension
  • Deals
  • CSV Export
  • Custom Fields
  • Zapier Integration
  • Limited API Access
  • Advanced Salesforce & HubSpot Integration (Bi-Directional)
  • Custom Stages
  • Conversations (150 minutes recording limit)
  • Track Website Visitors (track up to 10 new visitors daily)
  • Plays (2 Plays Limit)

Who Should Use It:

• Startups and Small Teams: Ideal for individual entrepreneurs and small teams who need basic lead generation and outreach functionalities. It allows users to explore Apollo’s capabilities without any cost, making it a good starting point.

2. Basic Plan

• Cost: $59 per user/month (billed monthly)
• Features:some text
  • Unlimited Email Credits (Min. 10,000/month per account)
  • 75 Mobile Credits / month
  • 1000 Export Credits / month
  • Everything in the Free plan plus:
  • Select 10,000 Records at a Time
  • Buying Intent (6 Intent Topics Limit) & Intent Filters
  • Job Changes
  • Outreach & SalesLoft Integration
  • Advanced Filters
  • Email Open & Click Tracking
  • Advanced Greenhouse Integration (Bi-Directional)
  • Data Enrichment

Who Should Use It:

• Growing Businesses: Suitable for teams that need more advanced features to enhance their outreach efforts and lead generation capabilities. This plan supports more extensive prospecting activities and integrates with various email providers and CRM systems.

3. Professional Plan

• Cost: $99 per user/month (billed monthly)
• Features:some text
  • Unlimited Email Credits (Min. 10,000/month per account)
  • 100 Mobile Credits / month
  • 2000 Export Credits / month
  • Everything in the Basic plan plus:
  • No Sequence Limit
  • Uncapped Sending Limits with SendGrid
  • Advanced Reports & Dashboards (pre-built)
  • A/B Testing
  • AI-Assisted Email Writing (300k words monthly limit)
  • Manual Tasks
  • Dialer
  • Call Recordings
  • Permission Profiles
  • Conversations (4000 minutes recording limit)
  • Track Website Visitors (track up to 250 new visitors daily)
  • Plays (20 Plays Limit)

Who Should Use It:

• Medium-Sized Companies: Ideal for medium-sized enterprises that need advanced features like call functionality, more extensive reporting, and better data handling. This plan supports robust sales and marketing operations.

4. Organization Plan

• Cost: $119 per user/month (billed annually, minimum 5 users)
• Features:some text
  • Unlimited Email Credits (Min. 10,000/month per account)
  • 200 Mobile Credits / month
  • 4000 Export Credits / month
  • Everything in the Professional plan plus:
  • Buying Intent (12 Intent Topics Limit) & Intent Filters
  • AI-Assisted Email Writing (1M words monthly limit)
  • Call Transcriptions, International Dialing & Local Presence
  • Customizable Reports
  • Login with Single Sign-On (SSO)
  • Advanced Security Configurations
  • Advanced API Access
  • Conversations (8000 minutes recording limit)
  • Track Website Visitors (track up to 500 new visitors daily)
  • Plays (300 Plays Limit)

Who Should Use It:

• Large Enterprises: Best suited for large organizations with complex sales processes and extensive data requirements. This plan offers the highest level of customization, security, and advanced features to support large-scale operations.

Summary

• Startups/Small Teams: Free Plan
• Growing Businesses: Basic Plan
• Medium-Sized Companies: Professional Plan
• Large Enterprises: Organization Plan

Psst.. here I have another blog for you if you want a comprehensive Apollo.io review. 

So, we have finally made it to the end of the Reply.io alternatives blog. Let's quickly sum up the blog so you can go ahead and try these tools for yourself.

Which Reply.io alternative is right for you?

So, there you have it. These are the top 3 Reply.io alternatives that I've tried and tested. This blog will help you narrow your choices and find the perfect solution for your sales needs.

Here's a quick recap of my findings:

• Salesrobot is the perfect solution if you want to combine LinkedIn and email outreach in one platform. It also offers one of the best customer support in the market.
• Apollo.io is a good option if you're looking for comprehensive B2B data and sequences in one platform with monthly pricing options. It offers many features, including AI sequence writing and job change notifications.
• Saleshandy is a good choice for cold email outreach. It's easy to use but focuses on just cold email outreach. It offers features that can help you improve your email deliverability and engagement.

Ultimately, the best way to choose a Reply.io alternative is to try a few different platforms and see which works best for you. 

So, start by signing up for Salesrobot’s FREE 14 day trial where we don’t ask for your credit card details or phone number, just your email and you’re good to go!

Who knows, you might just land a big client using LinkedIn, like our customer Jack Z. did

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^{Disclaimer: The content of this blog post reflects our own opinions and judgements based on our research and experience as of 21.05.2024. Comparisons made to other software or tools are for informational purposes only and are based on publicly available information and our own analysis. We do not claim absolute accuracy and encourage readers to conduct their own research to form their own opinions. While we may discuss competitor offerings, our primary focus is to showcase the features and benefits of Salesrobot. Salesrobot is not affiliated with any other software or tool mentioned in this blog post.}