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How The Growth Agency Achieved a 66% Reply Rate by Migrating Off HeyReach
By outgrowing the stagnant tech stack of HeyReach, James Craven utilized SalesRobot’s voice and video AI to scale a 50-client agency, achieving a massive 66% reply rate while cutting manual video prospecting time by 90%.
66%
Reply Rate
51%
Acceptance Rate
Zero
Cost Friction
The Challenge: Before SalesRobot
Before migrating, James managed 50 clients using a combination of HeyReach and manual Loom videos. While effective, the lack of innovation in his previous tool created a "ceiling" for his agency's growth.
The HeyReach Ceiling
James found HeyReach to be "tech stack limited," failing to offer the advanced video and voice features needed to differentiate in a competitive market.
The Manual Video Bottleneck
The team relied on recording manual Loom videos after getting interest, which prevented them from using video as a high-conversion "hook" in the initial outreach.
Intern/Entry-Level Risks
Managing inboxes for 50 clients required hiring entry-level staff who often lacked the sales proficiency to handle complex replies effectively.
Tool Hopping Friction
Using separate platforms for LinkedIn and voice/video notes (like Lemlist) was either too expensive or too complex to integrate into a unified agency workflow.
The Solution:
AI-Driven Agency Scaling
Before migrating, James managed 50 clients using a combination of HeyReach and manual Loom videos. While effective, the lack of innovation in his previous tool created a "ceiling" for his agency's growth.
Key Tactics Used:
Automated Voice & Video AI (11 Labs)
- James integrated 11 Labs voice synthesis to send personalized audio notes that tag the prospect's first name. This replaced generic text with high-trust "human" touchpoints without the need for manual recording.
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The SOP-Driven AI Agent
- Instead of relying on human inbox managers, James implemented the AI Appointment Setter. By feeding the AI a specific SOP (Knowledge Base) for each client, the AI manages conversations 24/7, contextually replying to "Merry Christmas" or technical objections with equal fluency.
Two-Step "Low-Friction" Sequence
- Following a "less is more" philosophy, the campaign used a crisp two-step sequence:
- Step 1: A simple connection request ("Looking forward to connecting!").
- Step 2: A soft-touch follow-up 24 hours later asking if the solution is worth exploring.
Hyper-Personalized Profile Scraping
- The tool visits each prospect's profile and uses AI to pick up specific pieces of information to write hyper-personalized intro lines, ensuring the outreach bypasses "bot filters".
The Results:
Industry-Defying Engagement
By outgrowing the limitations of a restricted tech stack and embracing AI-driven human mimicry, SalesRobot enabled James Craven to achieve industry-leading engagement while maintaining the security his 50-client agency requires.
66%
Reply Rate
51%
Acceptance Rate
Zero
Cost Friction
74
Total Accepted
99%
AI Autonomy
Whitelabel
Agency Scale
"HeyReach's tech stack was very limited. With SalesRobot, we’ve migrated to a platform that actually innovates with voice and video AI, allowing us to manage 50 clients with total automation and zero robotic friction."
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Ready to see a
66%
reply rate?
Key Insights for Salesrobot Users
Migrate for Innovation
Use the "Co-Pilot" AI
Voice Over Video
What Salesrobot Does for Your Business
Based on these proven results, here is how Salesrobot can transform your outreach:
Safe Multi-Channel Outreach
Reach prospects on LinkedIn and Email simultaneously using residential IPs and mobile API integration to keep your accounts 100% safe.
AI-Powered Personalization
Use AI to draft human-like messages, voice notes, and even personalized videos that stand out in a crowded inbox.
Unified Inbox & CRM Sync
Manage all your conversations in one place and sync them directly to HubSpot, Salesforce, or Pipedrive.
AI Inbox Manager
Let our AI handle the initial replies and book meetings for you 24/7.
Don't just take our word for it
Frequently asked questions
Just add your LinkedIn account to SalesRobot!
You'll be up and running in 2 mins.
Yes. SalesRobot uses residential IPs and mobile APIs, so your actions look completely natural. This makes it safer than tools like Expandi or Waalaxy, and our users have reported zero bans for months.
No. SalesRobot works smoothly with a free LinkedIn account. Premium can give extra limits, but it is not required.
SalesRobot is safer, has stronger AI, and supports more channels. You get LinkedIn, email, voice notes, and a unified inbox, all in one place.
Very unlikely. SalesRobot uses mobile API behavior and real-time throttling to keep your activity natural and within safe limits.
Trials are meant to see the proof of functionality, which in our case means running a campaign. To get the best results, we recommend you spend 5 minutes to set up a campaign after you sign up. You'd be surprised how many people don't do this.
You can like their most recent post, comment on it automatically, follow them, send them a connection request, automatically follow up with them and yeah, endorse their skills!
You can import people from LinkedIn Sales Nav search, a normal LinkedIn Search, or upload with a CSV, or you can DM LinkedIn group members or event attendees if you want!
Did I mention that you can fetch all the people who commented on a particular LinkedIn post and request to connect with them?
We fully comply with LinkedIn limits and you can send up to 75 connection requests a day. Additionally you can send up to 40 InMails a day to open profiles without using any InMail credits.
If you've got multiple LinkedIn accounts you want to manage (client accounts for example), you can do that by just adding them like you added the first one.
Yes! SalesRobot will populate your CRM automatically with leads interested in buying, directly from LinkedIn!
Yes, of course.
Yes, you can send any type of attachment like PDFs etc.
